URGENTAlesha: all crews back to the shop by 2 pm — severe storms. Secure loads before you roll.41/61 acked

Waiting on someone

On the clock

23

of 24 expected · live

Vehicles active

128 / 142

9 in shop · 5 idle

Utilization

87.3%

▲ 2.1 pts vs June

Cost per mile

$0.612

▼ 3.4% vs June

Open defects

9

3 critical · 6 minor

PM compliance

94.2%

6 services due ≤ 7 days

Cost per mile — trailing 12 weeks

Fleet average, weekly$/mi

FuelMaintenance

Monthly spend by category

Feb – Jul 2026$k

FuelMaintenanceInsuranceTolls & other

Needs attention

15 alerts · scrolls

!
Weather — severe t-storm watch until 8p: 3 crews on sites in the watch area.
NWS alert · crews notified by broadcast.
6:38a
!
DVIR defect — U-078: air line leak reported on pre-trip.
Vehicle held. Draft work order ready.
7:42a
!
License expiring: J. Reyes, CDL-B in 23 days.
Renewal reminder sent Jul 12 — no upload yet.
Jul 30
!
Fuel exception — U-092: 41 gal purchased; tank holds 34.
Card 8841 · Speedway #204, 11:48 pm.
Jul 29
!
Inspection anomaly — U-078: brakes marked OK while brake work order is still open.
7:05a
!
Deep check skipped — U-092: D. Whitfield skipped the 30-use photo survey.
Short inspection completed. 2nd skip this month.
Jul 29
!
PM overdue — U-104: PM-B service past due by 240 mi.
Jul 29
i
Stopped mid-route — U-078: no movement for 22 min at Jefferson St.
9:04a

Past due

Action needed

U-183	Registration renewal · lapsed Jul 24	Lapsed
U-104	PM-B service · overdue 240 mi	Overdue
U-062	Coolant flush · overdue 12 days	Overdue

View report →

Coming up

Next 14 days

U-078	PM-A service · due in 310 mi	Book now
U-201	DOT annual inspection · Aug 14	Scheduled
U-155	Tire rotation · in 1,100 mi	Upcoming
U-217	Brake job — WO-1042 · at Loudon Truck Svc	In progress

View report →

At launch

Everything you see on this screen works on day one.

LiveQueue chips are buttons — click one and you land in the queue where that work gets cleared; a queue at zero drops off the strip entirely
NoteDay one the strip carries punch corrections, open defects, and expiring documents. Deep-check reviews, purchase requests, low stock, tools overdue, incidents, and urgent acks appear as their phase-2 modules land
LiveSix stat tiles: on the clock, vehicles active, utilization, cost/mile, open defects, PM compliance
NoteUtilization and PM compliance stay thin until a few weeks of trips and services accumulate
LiveUrgent broadcast banner with acknowledgement tracking
LiveNeeds-attention feed — defects, expiring licenses, fuel exceptions, weather
NoteDay one the only inspection rule is the deterministic one: marked OK while a defect is open. Pattern-based anomalies wait for history
LiveCost-per-mile and spend charts
NoteMaintenance costs join the chart in phase 2 — day one it's fuel only

Still to come on the dashboard

P2Live crew map tile and storm-mode board
P2Incidents queue chip once the accident kit ships
P2Manager push notifications — punches and roll call, riding the broadcasts build
P3Statistical inspection-anomaly detection (needs months of baseline)
P3Leaderboard + points standings once engagement unlocks
P4Custom report widgets you arrange yourself

Unit	Vehicle	Status	Driver	Odometer	Health	Next PM
U-104	2021 Freightliner MT45 · Box	Active	M. Okafor	112,480 mi	PM overdue	−240 mi
U-078	2020 Isuzu NPR-HD · Box	Held	D. Whitfield	134,902 mi	1 critical defect	310 mi
U-217	2023 Ford Transit 350 · Van	In shop	—	48,213 mi	WO-1042 open	3,120 mi
U-131	2022 Ram ProMaster 2500 · Van	Active	J. Reyes	61,020 mi	No defects	1,850 mi
U-201	2023 Chevy Silverado 2500 · Pickup	Active	S. Patel	41,268 mi	No defects	2,730 mi
U-092	2019 Ford F-250 · Pickup	Idle 6 days	—	98,770 mi	Fuel exception	4,400 mi
U-155	2024 Ford Transit 250 · Van	Active	T. Nguyen	22,314 mi	No defects	5,980 mi
TR-12	16 ft utility trailer	Active	—	—	No defects	Nov
TR-07	14 ft enclosed trailer	Idle	—	—	No defects	Oct
EQ-208	Skid steer	In shop	—	214 hrs	Hydraulic drip	250 hrs
EQ-113	Plate compactor	Active	—	88 hrs	No defects	120 hrs
EQ-334	72" zero-turn mower	Active	—	402 hrs	No defects	450 hrs

Click U-104 for the full detail page — the same layout as proposal screen 7 (other rows are placeholders in this demo; every unit gets one in the real app). The class tabs and status chips filter live; counts show the proposal's 142-asset fleet fiction.

At launch

Everything you see on this screen works on day one.

LiveThe full asset register — vehicles, trailers, heavy and light equipment
LiveAdd asset with VIN lookup, or bulk CSV import from the insurance schedule
LiveFilter chips by class and status, sort by any column, search everything
LiveVehicle detail: identity, compliance docs, assigned driver, meter
LiveDefect queue — driver flags land here with status, note, and cost
NoteWarranty dates are captured at intake day one; the warranty banner fires when phase-2 work orders ship

Still to come in Assets

P2Work orders proper — vendor assignment, magic links for the outside mechanic, parts and labor
P2Inventory: parts, tools, and supply stock per asset
P2The paid deep-check survey (needs ~30 uses per asset before it can fire)
P3Replace-vs-repair analysis with book-value thresholds

Fuel spend · MTD

$38.2k

▼ 4.1% vs June

Avg price / gal

$3.42

In-network $3.31 · out $3.58

Fleet MPG

12.8

▲ 0.3 from pump odometers

Exceptions

3

1 open · 2 resolved

Transactions

WEX API · synced 6:12a

When	Card → vehicle	Person (PIN)	Gal	$/gal	Total	Network	Flag
Jul 30 · 6:41a	Truck 7 → U-104	M. Okafor ••51	38.2	$3.29	$125.68	CITGO	—
Jul 29 · 11:48p	U-092	PIN not recognized	41.0	$3.44	$141.04	Speedway · out	Overfill
Jul 29 · 2:10p	U-131	J. Reyes ••83	24.6	$3.55	$87.33	Out-of-network	—
Jul 28 · 7:02a	U-155	T. Nguyen ••64	22.1	$3.31	$73.15	CITGO	—
Jul 28 · 6:44a	Truck 7 → U-104	M. Okafor ••51	11.4	$3.31	$37.73	CITGO	—

Exceptions

Auto-flagged by rules

!
Overfill — U-092: 41 gal purchased; tank holds 34. Card used at 11:48 pm.
Assigned to Alesha · driver response requested
Jul 29
!
PIN not on manifest — U-131: PIN ••29 fueled a truck they weren't checked into.
Resolved — shop run, noted by dispatcher
Jul 27
i
Price outlier: $3.89/gal at an out-of-network stop; in-network was 0.4 mi away.
Jul 25

Cards & PINs

Mirror of WEX · audited

Truck 7→ U-1044 PINs activeOK

U-092Unrecognized PIN Jul 29PIN review

U-1313 PINs activeOK

At launch

Everything you see on this screen works on day one.

LiveFuel transactions imported from WEX — card, vehicle, person, gallons, price
NoteDay one this is a scheduled import; live API sync lands in phase 2
LiveExceptions auto-flagged: overfills, unrecognized PINs, price outliers
LiveCards & PINs registry mirroring WEX
LiveSpend, price, and MPG stat tiles
NoteFleet MPG needs pump odometer readings — accuracy improves over the first month

Still to come in Fuel & costs

P3Unified cost ledger — every repair, part, and fee posts here
P2Live WEX API sync replacing the manual import
P2Configurable exception rules (capacity, hours, PIN mismatch)
P4Accounting export and per-unit budget targets

Driver	License	Medical cert	HOS today	Safety score · 8 wks	Assigned
T. Nguyen	CDL-B · 2028	Exp in 5 days	7h 55m	95	U-155
J. Reyes	Exp in 23 days	Valid · 2027	4h 10m	88	U-131
M. Okafor	CDL-B · 2027	Valid · 2027	6h 40m	92	U-104
S. Patel	Class D · 2029	n/a	8h 00m	91	U-201
D. Whitfield	CDL-B · 2027	Valid · 2028	2h 05m	79 ▼	U-078

Safety scores are imported from the fleet's existing Cambridge Mobile Telematics program (Federated DriveSAFE — the Bluetooth tag in each vehicle plus the CMT app) — entered from the insurer portal until an API/export path is arranged — so drivers keep one scoring setup, not two. Expiry alerts fire at 60 / 30 / 7 days to driver + manager.

Name	Role	Type	Language	Status
N. Amble	Owner	Permanent	English	Active
S. Amble	Owner	Permanent	English	Active
Alesha Rodriguez	Manager	Permanent	English	Active
M. Okafor	Driver	Permanent	English	Active
J. Reyes	Driver	Permanent	Español	Active
T. Nguyen	Driver	Permanent	English	Active
D. Whitfield	Driver	Permanent	English	Active
A. Brooks	Driver	Permanent	English	Active
S. Patel	Driver	Permanent	English	Active
D. Ríos	Driver	Seasonal	Español	Active
L. Vargas	Mechanic	Permanent	Español	Active
M. Torres	Driver	Seasonal	Español	Active
R. Delgado	Driver	Permanent	Español	Active
C. Jensen	Driver	Permanent	English	Active
K. Osei	Driver	Permanent	English	Active
P. Novak	Dispatcher	Permanent	English	Active
G. Fuentes	Driver	Seasonal	Español	Active
J. Carter	Driver	Seasonal	English	Archived

Time clock — today

23 on the clock · live

M. Okafor	In 5:58a · at the shop · driving U-104	4h 12m	On clock
T. Nguyen	In 6:01a · at the shop · now at job 4	4h 09m	On clock
D. Whitfield	In 7:31a · shop kiosk	2h 39m	On clock
A. Brooks	In 6:45a · remote · Elm Ridge HOA (GPS)	3h 27m	On clock
R. Chen	Out 2:12p · at the shop · shift ended	6h 00m	Off

Timesheets — week of Jul 27

Closes Sunday

M. Okafor	38h 20m	OT 2h 10m	Ready
J. Reyes	39h 05m	—	Ready
D. Whitfield	31h 40m	—	1 edit · audited

Fix a timesheet — D. Whitfield · Thu Jul 30

Every change needs a reason → audit log

In · 7:31a	Shop kiosk · at the shop
Out · —	Missed punch-out · flagged by the nightly check	Missing

4:00p is suggested from his last GPS ping at the shop. The reason is required, D. Whitfield is notified of the change, the week recalculates, and the corrected total is what exports to ADP.

At launch

Everything you see on this screen works on day one.

LiveDriver and staff directory with license and medical-cert expiry tracking
LiveTime clock — punches with location, live on-the-clock view
LiveTimesheets with edit-in-place corrections and required reasons
NoteRate segments are recorded day one and ADP computes blended overtime; the crew-facing rate switcher and in-app OT report land in phase 2
LiveTime-off requests, the approval queue, and the team calendar — the Google Form retires day one

Still to come in People

P2Injury reports, incident cases, and emergency contacts
P2CMT / Federated DriveSAFE safety scores imported into the driver list
P3Engagement tab: leaderboard, points bank, deep-check bonuses
P3Knowledge base authoring — the crew's searchable Q&A
P2Remote-punch restriction tiers (they need job-site geofences)
P2Crew-facing rate switching and the in-app blended-OT report
P3Employee manual uploads with tracked acknowledgement

Cost per mile · fleet

$0.612

▼ 3.4% vs June

Downtime · July

3.1%

Of scheduled asset-days

Replace-vs-repair flags

2

TCO threshold crossed

Utilization

87.3%

Fleet-wide · 30 days

Cost per mile by class

July · fuel + maintenance + fixed

Box trucks$0.71

Vans$0.58

Pickups$0.54

Equipment · per hr$4.10

Replace-vs-repair watchlist

12-mo maintenance vs value

U-078	2020 Isuzu NPR-HD	$8.9k maint · 31% of value	Review
U-092	2019 Ford F-250	Rising trend · 3 WOs in 90 days	Watch

Quick pull

any period · exports with current filters

Punctuality PTODays late · minutes total · your yes/no column

Overtime — blended ratesThe FLSA math, printed per week

Maintenance dueThe dashboard boxes, in full

Cost per milePer truck, per class, trending

Safety scores — historyEvery CMT import kept, years back

Punch historyAny pay period, any year

Incidents — historyEvery case, claim PDFs archived

Punctuality PTO — July

the report calculates · you decide · under 20 min = earns 8h by rule of thumb

Name	Days late	Minutes total
M. Okafor	1	4
D. Ríos	0	0
T. Nguyen	15	17
D. Whitfield	6	54

Try it — the column starts blank on purpose. Nguyen was late fifteen times for one minute each getting kids to school; the math says yes anyway, but the call is yours, and whatever you decide is recorded. Approved hours feed PTO balances and the ADP export.

Scheduled reports

email digests per audience

Weekly cost summaryNate + Sheena + Alesha · Mondays 7aOn

DVIR & skip digestAlesha · daily 5pOn

Payroll bonus reportPayroll · monthly → ADPOn

Monthly fleet reviewOwners · 1st of monthOn

At launch

Everything you see on this screen works on day one.

LiveQuick pulls — timesheets, fuel, punctuality, asset register, compliance
LiveExport to CSV or PDF, ready for payroll and the insurer
LiveRaw punch history — the pull everything else is built from
NoteThe punctuality-PTO incentive report needs an agreed expected start time and a full month of punches; it turns on after the first complete pay cycle

Still to come in Reports

P2Scheduled email delivery on your cadence
P2Incident and injury history joins the quick pulls
P4Custom report builder — pick fields, filters, and grouping
P4Public API access for your own tooling

Active trips

6 out

Unit	Status	Speed	Where	Job	ETA	Last update
U-078	Stopped	0 mph	Jefferson St	—	—	0:22 ago
U-131	En route	38 mph	Baxter Ave	6 / 11	10:52a	0:04 ago
U-104	En route	54 mph	I-64 W	3 / 9	11:15a	0:01 ago
U-155	At stop	0 mph	Elm Ridge HOA	4 / 9	—	0:12 ago
U-201	En route	31 mph	Preston Hwy	—	10:40a	0:02 ago
U-119	En route	44 mph	River Rd	2 / 8	11:02a	0:03 ago

At launch

This screen is the one phase-1 page that starts partly dark — live positions need GPS, which ships in phase 2.

LiveThe trips table works day one: who is out, in which truck, with which riders, towing what, and when their trip started and ended
LiveSearch by person or unit, and click a driver to see their day — punch, departure, each site they checked into
NoteDay one those rows come from tag taps and check-ins, not from GPS — so you get "Diego started a trip in U-104 at 6:26a and checked into Elm Ridge at 7:02a," not a moving dot
NoteThe map itself, live speed, and ETAs turn on in phase 2 when phone GPS starts reporting during trips. Nothing goes in the vehicles either way

Still to come on the live map

P2Geofences around every saved site, with arrivals and departures detected automatically
P2Trip replay — scrub a finished trip minute by minute instead of reading its timeline
P2Storm mode: the dispatch board takes over this screen
P2Route progress ticks flip from driver-tap to automatic
P2Shareable ETA links for a client or a crew lead

Open question

?Should a map dot represent the person or the vehicle? A truck with three crew aboard is one dot today. Person-dots answer “where is Diego” directly but stack on top of each other in a shared truck; vehicle-dots stay clean but need the roster underneath to answer for a rider. A third option: vehicle dots, with the driver’s name as the label and riders listed on click.

Tomorrow's routes, built in minutes

Not built yet — this page arrives in phase 2. Here's what it will carry:

P2Saved site library pulled from Jobber
P2Drag-ordered stops per crew, published to phones
P2Storm mode for callouts and re-routing
P2Manual Jobber pull for jobs added minutes ago

One channel to the whole crew

Not built yet — this page arrives in phase 2. Here's what it will carry:

P2Broadcasts with read and acknowledgement tracking
P2Urgent banners that follow crews across every screen
P2Replies on broadcasts — the office hears back
P3Shop-Spanish delivery per person's language

Defects in, work orders out

Not built yet — this page arrives in phase 2. Here's what it will carry:

P2Work order board: triage, in progress, waiting parts, done
P2PM schedules by mileage, hours, or calendar
P2Defects from driver inspections land here automatically
P2Vendor history and outside-mechanic magic links

Parts, tools, and supplies

Not built yet — this page arrives in phase 2. Here's what it will carry:

P2Stock levels with low-stock alerts from yellow tag taps
P2Purchase requests: approve → ordered → received
P2Tool checkout tracking — who has what
P3Auto-drafted reorders from tap frequency

The plumbing behind the app

Not built yet — this page arrives in phase 1. Here's what it will carry:

P1Entitlements and grants — who sees what
P1Integration keys and sync schedules
P1Company profile, depots, and expected start times
P1Platform health — integration sync status, renewal and deadline countdowns, dependency and backup state, all in one place. Developer entitlement, held by the product owner only at launch and grantable later like any other
P2Notification preferences per person and event
P3Tauri desktop app and the separate sandbox build (browser "Add to Dock" covers it until then)

—

Open work order

Cost, trailing 12 months

Service timeline

Documents

auto-reminders on

RegistrationExp Sep 8, 2026Renew in 39 days

Insurance certificateExp Jan 2027Valid

Purchase titleUploaded Mar 2023Archived

Tags on this unit

the codes the phone reads

A dead or peeled tag re-links in the Tag manager in ~10 seconds — tap the new blank, pick this unit; the old code retires, audited.

Tag registry

14 active

Tag ID	Linked to	Action	Label printed
AX-9D41	U-104 · dash	check-in	Jul 12
AX-3B77	TR-12 · tongue	check-in	Jul 12
AX-51C8	U-104 · trimmer line	supply	Jul 12
AX-2D60	Shop · 2-cycle oil rack	supply	Jul 12
AX-8C19	EQ-208 · frame	problem	Jul 12
AX-7A02	U-131 · dash	check-in	Jul 12
AX-1F55	U-155 · dash	check-in	Jul 12
AX-66E3	TR-08 · tongue	check-in	Jul 19
AX-C218	U-104 · service	service	Jul 19
AX-90BB	EQ-112 · deck	service	Jul 19
AX-4E71	Shop · bar & chain oil	supply	Jul 19
AX-05AD	EQ-315 · frame	problem	—
AX-B334	TR-12 · service	service	—
AX-77D9	Shop · glove bin	supply	Jul 19

Color key — what a tap becomes

tap a color — or open this page from a real tag

Real-tap test: write this URL onto a blank NTAG with an NFC Tools-class app — https://demo.axlehq.io/driver.html#t=U-104 — then tap it with any phone: the crew flow opens, no sign-in. Variants: #t=TR-12 · #t=OIL · #t=EQ-208; the admin view resolves them too: demo.axlehq.io/#t=U-104. The tag is just a URL; the phone is the reader; the software decides what it means.

At launch

Everything you see on this screen works on day one.

LiveTag registry — every commissioned tag, what it's linked to, and its action
LiveCommission a blank tag: tap it, search the asset register, pick a category
LiveColor categories you can add, recolor, and rename yourself
LiveLabel generator — Avery 5523 sheets, horizontal or vertical, start-slot picker
LiveTag detail: re-link, recategorize, reprint, retire
NoteScan counts and last-seen dates begin accumulating the day tags go on assets

Still to come in Tag manager

P2Lifecycle status (blank → active → retired) with filters
P2Last-seen scan dates and possibly-dead tag detection
P3Bulk edit: retire, re-link, or recategorize many tags at once
P3In-app tag writing from a USB reader — no phone needed
P3Tag detail drawer with the full audit trail

Good morning, Alesha

Cost per mile — trailing 12 weeks

Monthly spend by category

Needs attention

Past due

Coming up

At launch

Still to come on the dashboard

Assets

At launch

Still to come in Assets

Fuel & costs

Transactions

Exceptions

Cards & PINs

At launch

Still to come in Fuel & costs

People

Directory

Time clock — today

Timesheets — week of Jul 27

Fix a timesheet — D. Whitfield · Thu Jul 30

At launch

Still to come in People

Reports

Cost per mile by class

Replace-vs-repair watchlist

Quick pull

Punctuality PTO — July

Scheduled reports

At launch

Still to come in Reports

Live map

Active trips

At launch

Still to come on the live map

Open question

Dispatch

Messages

Maintenance

Inventory

Settings

—

Open work order

Cost, trailing 12 months

Service timeline

Documents

Tags on this unit

Tag manager

Tag registry

Color key — what a tap becomes

At launch

Still to come in Tag manager

Add asset

Print labels

Tag