URGENTAlesha: all crews back to the shop by 2 pm — severe storms. Secure loads before you roll.41/61 acked
Waiting on someone
Deep-check reviews 2
Purchase requests 4
Punch corrections 1
Incidents 1
Inspection anomalies 3
Low stock 7
Tools overdue 1
Urgent acks outstanding 20
On the clock
23
of 24 expected · live
Vehicles active
128 / 142
9 in shop · 5 idle
Utilization
87.3%
▲ 2.1 pts vs June
Cost per mile
$0.612
▼ 3.4% vs June
Open defects
9
3 critical · 6 minor
PM compliance
94.2%
6 services due ≤ 7 days
Cost per mile — trailing 12 weeks
Fleet average, weekly$/miFuelMaintenance
Monthly spend by category
Feb – Jul 2026$kFuelMaintenanceInsuranceTolls & other
Needs attention
15 alerts · scrolls- !Weather — severe t-storm watch until 8p: 3 crews on sites in the watch area.6:38a
NWS alert · crews notified by broadcast.
- !DVIR defect — U-078: air line leak reported on pre-trip.7:42a
Vehicle held. Draft work order ready.
- !License expiring: J. Reyes, CDL-B in 23 days.Jul 30
Renewal reminder sent Jul 12 — no upload yet.
- !Fuel exception — U-092: 41 gal purchased; tank holds 34.Jul 29
Card 8841 · Speedway #204, 11:48 pm.
- !Inspection anomaly — U-078: brakes marked OK while brake work order is still open.7:05a
- !Deep check skipped — U-092: D. Whitfield skipped the 30-use photo survey.Jul 29
Short inspection completed. 2nd skip this month.
- !PM overdue — U-104: PM-B service past due by 240 mi.Jul 29
- iStopped mid-route — U-078: no movement for 22 min at Jefferson St.9:04a
Past due
Action needed| U-183 | Registration renewal · lapsed Jul 24 | Lapsed |
| U-104 | PM-B service · overdue 240 mi | Overdue |
| U-062 | Coolant flush · overdue 12 days | Overdue |
Coming up
Next 14 days| U-078 | PM-A service · due in 310 mi | Book now |
| U-201 | DOT annual inspection · Aug 14 | Scheduled |
| U-155 | Tire rotation · in 1,100 mi | Upcoming |
| U-217 | Brake job — WO-1042 · at Loudon Truck Svc | In progress |
| Unit | Vehicle | Status | Driver | Odometer | Health | Next PM |
|---|---|---|---|---|---|---|
| U-104 | 2021 Freightliner MT45 · Box | Active | M. Okafor | 112,480 mi | PM overdue | −240 mi |
| U-078 | 2020 Isuzu NPR-HD · Box | Held | D. Whitfield | 134,902 mi | 1 critical defect | 310 mi |
| U-217 | 2023 Ford Transit 350 · Van | In shop | — | 48,213 mi | WO-1042 open | 3,120 mi |
| U-131 | 2022 Ram ProMaster 2500 · Van | Active | J. Reyes | 61,020 mi | No defects | 1,850 mi |
| U-201 | 2023 Chevy Silverado 2500 · Pickup | Active | S. Patel | 41,268 mi | No defects | 2,730 mi |
| U-092 | 2019 Ford F-250 · Pickup | Idle 6 days | — | 98,770 mi | Fuel exception | 4,400 mi |
| U-155 | 2024 Ford Transit 250 · Van | Active | T. Nguyen | 22,314 mi | No defects | 5,980 mi |
| TR-12 | 16 ft utility trailer | Active | — | — | No defects | Nov |
| TR-07 | 14 ft enclosed trailer | Idle | — | — | No defects | Oct |
| EQ-208 | Skid steer | In shop | — | 214 hrs | Hydraulic drip | 250 hrs |
| EQ-113 | Plate compactor | Active | — | 88 hrs | No defects | 120 hrs |
| EQ-334 | 72" zero-turn mower | Active | — | 402 hrs | No defects | 450 hrs |
Click U-104 for the full detail page — the same layout as proposal screen 7 (other rows are placeholders in this demo; every unit gets one in the real app). The class tabs and status chips filter live; counts show the proposal's 142-asset fleet fiction.
Fuel spend · MTD
$38.2k
▼ 4.1% vs June
Avg price / gal
$3.42
In-network $3.31 · out $3.58
Fleet MPG
12.8
▲ 0.3 from pump odometers
Exceptions
3
1 open · 2 resolved
Transactions
WEX API · synced 6:12a| When | Card → vehicle | Person (PIN) | Gal | $/gal | Total | Network |
|---|---|---|---|---|---|---|
| Jul 30 · 6:41a | Truck 7 → U-104 | M. Okafor ••51 | 38.2 | $3.29 | $125.68 | CITGO |
| Jul 29 · 11:48p | U-092 | PIN not recognized | 41.0 | $3.44 | $141.04 | Overfill |
| Jul 29 · 2:10p | U-131 | J. Reyes ••83 | 24.6 | $3.55 | $87.33 | Out-of-network |
| Jul 28 · 7:02a | U-155 | T. Nguyen ••64 | 22.1 | $3.31 | $73.15 | CITGO |
| Jul 28 · 6:44a | Truck 7 → U-104 | M. Okafor ••51 | 11.4 | $3.31 | $37.73 | CITGO |
Exceptions
Auto-flagged by rules- !Overfill — U-092: 41 gal purchased; tank holds 34. Card used at 11:48 pm.Jul 29
Assigned to Alesha · driver response requested
- !PIN not on manifest — U-131: PIN ••29 fueled a truck they weren't checked into.Jul 27
Resolved — shop run, noted by dispatcher
- iPrice outlier: $3.89/gal at an out-of-network stop; in-network was 0.4 mi away.Jul 25
Cards & PINs
Mirror of WEX · auditedTruck 7→ U-1044 PINs activeOK
U-092Unrecognized PIN Jul 29PIN review
U-1313 PINs activeOK
| Driver | License | Medical cert | HOS today | Safety score · 8 wks | Assigned |
|---|---|---|---|---|---|
| T. Nguyen | CDL-B · 2028 | Exp in 5 days | 7h 55m | 95 | U-155 |
| J. Reyes | Exp in 23 days | Valid · 2027 | 4h 10m | 88 | U-131 |
| M. Okafor | CDL-B · 2027 | Valid · 2027 | 6h 40m | 92 | U-104 |
| S. Patel | Class D · 2029 | n/a | 8h 00m | 91 | U-201 |
| D. Whitfield | CDL-B · 2027 | Valid · 2028 | 2h 05m | 79 ▼ | U-078 |
Safety scores are imported from the fleet's existing Cambridge Mobile Telematics program (Federated DriveSAFE — the Bluetooth tag in each vehicle plus the CMT app) — entered from the insurer portal until an API/export path is arranged — so drivers keep one scoring setup, not two. Expiry alerts fire at 60 / 30 / 7 days to driver + manager.
Directory
roles gate screens · language follows the person| Name | Role | Type | Language | Status |
|---|---|---|---|---|
| R. Madison | Owner | Permanent | English | Active |
| Alesha B. | Manager | Permanent | English | Active |
| M. Okafor | Driver | Permanent | English | Active |
| J. Reyes | Driver | Permanent | Español | Active |
| T. Nguyen | Driver | Permanent | English | Active |
| D. Whitfield | Driver | Permanent | English | Active |
| A. Brooks | Driver | Permanent | English | Active |
| S. Patel | Driver | Permanent | English | Active |
| D. Ríos | Driver | Seasonal | Español | Active |
| L. Vargas | Mechanic | Permanent | Español | Active |
| M. Torres | Driver | Seasonal | Español | Active |
| R. Delgado | Driver | Permanent | Español | Active |
| C. Jensen | Driver | Permanent | English | Active |
| K. Osei | Driver | Permanent | English | Active |
| P. Novak | Dispatcher | Permanent | English | Active |
| G. Fuentes | Driver | Seasonal | Español | Active |
| J. Carter | Driver | Seasonal | English | Archived |
Archived ≠ deleted: J. Carter's punches, certs, PIN, and points all survive the winter — unarchive is one tap in November.
Time clock — today
23 on the clock · live| M. Okafor | In 5:58a · at the shop · driving U-104 | 4h 12m | On clock |
| T. Nguyen | In 6:01a · at the shop · now at job 4 | 4h 09m | On clock |
| D. Whitfield | In 7:31a · shop kiosk | 2h 39m | On clock |
| A. Brooks | In 6:45a · remote · Elm Ridge HOA (GPS) | 3h 27m | On clock |
| R. Chen | Out 2:12p · at the shop · shift ended | 6h 00m | Off |
Timesheets — week of Jul 27
Closes Sunday| M. Okafor | 38h 20m | OT 2h 10m | Ready |
| J. Reyes | 39h 05m | — | Ready |
| D. Whitfield | 31h 40m | — | 1 edit · audited |
Fix a timesheet — D. Whitfield · Thu Jul 30
Every change needs a reason → audit log| In · 7:31a | Shop kiosk · at the shop | ||
| Out · — | Missed punch-out · flagged by the nightly check | Missing |
4:00p is suggested from his last GPS ping at the shop. The reason is required, D. Whitfield is notified of the change, the week recalculates, and the corrected total is what exports to ADP.
Cost per mile · fleet
$0.612
▼ 3.4% vs June
Downtime · July
3.1%
Of scheduled asset-days
Replace-vs-repair flags
2
TCO threshold crossed
Utilization
87.3%
Fleet-wide · 30 days
Cost per mile by class
July · fuel + maintenance + fixedBox trucks$0.71
Vans$0.58
Pickups$0.54
Equipment · per hr$4.10
Replace-vs-repair watchlist
12-mo maintenance vs value| U-078 | 2020 Isuzu NPR-HD | $8.9k maint · 31% of value | Review |
| U-092 | 2019 Ford F-250 | Rising trend · 3 WOs in 90 days | Watch |
Quick pull
any period · exports with current filtersPunctuality PTODays late · minutes total · your yes/no column
Overtime — blended ratesThe FLSA math, printed per week
Maintenance dueThe dashboard boxes, in full
Cost per milePer truck, per class, trending
Safety scores — historyEvery CMT import kept, years back
Punch historyAny pay period, any year
Incidents — historyEvery case, claim PDFs archived
Punctuality PTO — July
the report calculates · you decide · under 20 min = earns 8h by rule of thumb| Name | Days late | Minutes total | Gets PTO? |
|---|---|---|---|
| M. Okafor | 1 | 4 | |
| D. Ríos | 0 | 0 | |
| T. Nguyen | 15 | 17 | |
| D. Whitfield | 6 | 54 |
Try it — the column starts blank on purpose. Nguyen was late fifteen times for one minute each getting kids to school; the math says yes anyway, but the call is yours, and whatever you decide is recorded. Approved hours feed PTO balances and the ADP export.
Scheduled reports
email digests per audienceWeekly cost summaryR. Madison + Alesha · Mondays 7aOn
DVIR & skip digestAlesha · daily 5pOn
Payroll bonus reportPayroll · monthly → ADPOn
Monthly fleet reviewOwners · 1st of monthOn
—
Open work order
Cost, trailing 12 months
Service timeline
Documents
auto-reminders onRegistrationExp Sep 8, 2026Renew in 39 days
Insurance certificateExp Jan 2027Valid
Purchase titleUploaded Mar 2023Archived
Tags on this unit
the codes the phone readsA dead or peeled tag re-links in the Tag manager in ~10 seconds — tap the new blank, pick this unit; the old code retires, audited.
Tag registry
14 active| Tag ID | Linked to | Action | |
|---|---|---|---|
| AX-9D41 | U-104 · dash | check-in | |
| AX-3B77 | TR-12 · tongue | check-in | |
| AX-51C8 | U-104 · trimmer line | supply | |
| AX-2D60 | Shop · 2-cycle oil rack | supply | |
| AX-8C19 | EQ-208 · frame | problem | |
| AX-7A02 | U-131 · dash | check-in | |
| AX-1F55 | U-155 · dash | check-in | |
| AX-66E3 | TR-08 · tongue | check-in | |
| AX-C218 | U-104 · service | service | |
| AX-90BB | EQ-112 · deck | service | |
| AX-4E71 | Shop · bar & chain oil | supply | |
| AX-05AD | EQ-315 · frame | problem | |
| AX-B334 | TR-12 · service | service | |
| AX-77D9 | Shop · glove bin | supply |
Simulate tapping the blank tag
What is it?
Action color
AX-____ linked ✓ — audited; the QR face regenerates from the ID for the print sheet.
What a tap becomes
choose a tag — or open this page from a real oneWaiting for a tap…
Real-tap test: write this URL onto a blank NTAG with an NFC Tools-class app —
this-page#t=U-104 — then tap it with your phone (screen on, signed into claude.ai). Variants: #t=TR-12 · #t=OIL · #t=EQ-208. The tag is just a URL; the phone is the reader; the software decides what it means.